Aloysius made a start with Cash & Card, then gradually added modules till they completed their ProActive package. Now they use our purchase-to-pay solution, manage their decentralised cash in ProActive and also settle their expense claims in our system.
Bink Kinderopvang is a merged childcare organisation with 40 different locations. They’ve added Contract Management to their ProActive a few years ago. Now, employees at all 40 locations have access to the contracts, wherever they are.
At Centraal Museum, they found distributing paper invoices to various budget holders to be a cumbersome process. Now that they have sped up the flow of invoices with ProActive, the invoices are reviewed and ready for payment within one week of receipt.
Since 2003, Claus Hotel & Event Center was working on a plan for going digital with their invoice processing. Digital invoicing is faster and better, and time is money. Now that the entire process runs digitally, the head of Financial Administration has less to monitor and much more time for other things.
Although the time it took to process invoices was a thorny issue, CSG Liudger was not convinced of the advantages that would come with the Purchase to Pay software. After an in-house consultation, they chose ProActive because it was easy to use. Now they work at one half FTE less and that is not the only positive result they have experienced.
The employees at DeSeizoenen used to keep a paper cash book on paper and in Excel. This limits file access exclusively to the workplace. “Since we implemented ProActive, we are far less prone to error in our work. We always know what our figures look like.”
It was obvious for DroomParken: digitising their invoice processing was a necessity. Since the budget holders work at different locations, the invoices were sent back and forth by mail. Now that they have gone digital, the time this takes has significantly decreased.
In the past employees at FNV kept their own archive with copies of purchase invoices. Due to the size and decentral character, FNV had a great need for insight in all the invoices. Now everyone, to whom it may concern, can access the invoices online.
Hampshire struggled with many errors, many corrections and lengthy process times with their former work method. In stages they transferred to an automated purchase to pay process. The first advantages were immediatly visible.
Up until 2012, INOS had an administrative office to help them with administrative tasks, such as invoice processing. Since invoices were still being sent by mail, it typically took three to four weeks. Now that they have gone digital with ProActive, this has dropped to 70%.
In the past few years, KION has expanded to 120 locations. A side effect of this growth was the increased need structure and execute their financial procedures more effectively. Now that they digitally manage their cash books, they have stopped suffering from cash losses.
Processing decentralised funds was a thorn in the side of the administration at Koraal Group. At the living facilities, employees were losing a lot of time making accounts of expenses in the financial system. Now that they work with Proactive, the employees no longer need to do as much work and the number of errors has dropped.
The automation of secondary processes is a topic of increasingly frequent discussion in education, because it can result in substantial profit in this field. This was the case at ROC Nova College, where they processed 15,000 purchase invoices annually. Since the switch to automatic invoice processing, they process 90% of their invoices digitally.
Syncasso’s goal was to automate manual actions. This way they would be able to accelerate the process time of their purchase invoices. The Finance & Control manager says that they have exceeded their goal. “The processing time has decreased a lot and on top of that we see how long it takes for managers to approve orders.”
For many organisations, the time it takes to process invoices is often reason enough to switch over to digital invoice processing. In some cases, knowing the status of the invoice is more important. This was the case at the Utrecht City Theatre. Now that the process runs digitally, they can look up all their invoices in a matter of seconds.
“Our variety of locations required a complex invoice processing procedure. The results were excessive processing times and reminder notices that the school directors could not make heads or tails of,” says Barend. Now that they work with ProActive, the processing times have been cut in half and the reminder notices are no longer necessary.